Automatic Entries

Mera Open a machine bookkeeping system collects hidden postings from all subsystems and charge them in the financial system. Transactions can include come from:

Stock Transfers

Account number The individual account numbers built up from basic components of the provision. The basic elements may vary from transaction to transaction, but will typically include product, account, employee stock and transaction data (orders, entries, etc). Each basic element has a reference to a konteringstabel containing all or a portion of the account number. Each konteringstabeller may include some account number (or a portion of the track) and by aligning each grundelementers konteringstabeller built a konteringsmatrix used in automatic postings. If only a portion of the account number given in a konteringstabel, this number would be created by reporting account. Automatposteringskontiene can and should be marked with lines to stop so that there shall be no manual entries, for example. omnibus account debtors whereby the debtor balance list and Finance come out of sync. If the combination becomes invalid, booked on account "9999999" with regard to the invalid account number.

Konteringstabellernes accounts can be seen in the following logical combinations:

  • Availability
  • Debtors
  • Operating
  • Finance
  • Creditors
  • Production
  • Stock Transfers
  • Internal

Example In forming an sales order invoice included a customer, an employee, one (or more) products, one (or more) storage and sale contract. Each of these elements point to a konteringstabel who could look as follows:

Element

Account

Number

Description

Customer

(61) Debtors

320100

Collectors Item debtors

(17) Sales

*** 1 **

Sales Inland

(16) Cost of sales

*** 1 **

Cost of sales inland

Employee

(17) Sales

**** 20

Sales department 20

(16) Cost of sales

**** 20

Cost of sales department 20

Order

(01) Stock

30000 *

Stock Value

(17) Sales

101 ***

Sales Product Group 1

(16) Cost of sales

201 ***

Sales Product Group 1

Availability

(01) Stock

***** 3

Stock Value Stock 3

These konteringstabeller will form a complex konteringstabel used for the formation of Machine Postings:

Account

Number

Description

(61) Debtors

320100

Collectors Item debtors

(17) Sales

101120

Sales Product Group 1 ice Dept. 20

(16) Cost of sales

201120

Cost of sales Product Group 1 ice Dept. 20

(01) Stock

300003

Stock Value Stock 3

Tax Accounts Each account (debtors and creditors) are encoded with reference to momskonteringsmatrix and each component (goods, cost and financial accounts) is encoded with index konteringsmatixen. Each identity in the matrix contains rates, rules and charging of VAT and the EU acquisition VAT.

Konteringsniveau The individual transactions Machine accounts are collected by default per the transaction date and type or per Annex. Eg. you can pick up today's billing on a machine supporting documents, but automatbogføre deposits and withdrawals per. Annex.

Charging Posting Machine are charged in connection with the printing of daily records, but will be included in the show queries, so that at anytime can see, for example. circulation, bank balance etc.. and you can always get an overview of the Machine Annex which is not yet booked

Records Automatic Entries displayed on your own journal with regard to the records containing such transactions. invoice payment, etc. In these records there is also reference to machine accounting records with voucher number.

Traceability For each machine accounting documents, you can see the documents as part of the posting and what they contribute to each account on automatposteringsbilaget. Eg. upon request at automatbogføringsbilaget for today's invoice, you can see the invoice included in the posting .. Similarly, one can in each Annex to see how they are charged. Eg. upon request of an invoice , you can see the posting on omnibus account debtors, VAT, sales and product consumption, etc.

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